Vehicle Export Delivery Process - Nine-Stage Precision Escort

Stage 1

Business Confirmation & Project Launch

45-60 days before shipment

Lock the plan, clarify rights and responsibilities, confirm costs — transform vague inquiries into a legally binding cooperation blueprint, eliminating subsequent hidden costs and responsibility disputes.

Customized Solution & Confirmation

• Compliance consulting partners intervene early, providing certification path planning and document guidance for target markets (e.g., Middle East GCC, EU EEC, Australia ADR), ensuring vehicles are "born compliant" and avoiding port detention due to certification issues.
• Based on your vehicle model, quantity, destination country, and delivery requirements, our solution specialists produce a detailed Logistics Solution Proposal covering recommended transport methods (Ro-Ro / bulk / flat rack), route planning, timeline, risk plans, and corresponding service standards (e.g., document pre-review, reinforcement standards).

Contract Signing & Payment Arrangement

• Clarify the logistics party's authority and responsibility scope for factory operations under INCOTERMS terms, including technical disassembly and supervision, packaging standards, and other professional collaboration models.
• Sign a clearly delineated Heavy Cargo Transport Contract and provide a transparent Cost Detail Quote — all costs (ocean freight, domestic miscellaneous fees, destination port clearance and delivery fees) are clear at a glance. Both parties confirm the total cost and phased payment nodes (typically a partial deposit after contract signing to lock space and resources), achieving full-cycle cost control.

Excellent logistics cooperation begins with clear business consensus. This is not just a transaction, but the moment we become your external supply chain guardian. Through this process, we transform uncertainty into black-and-white commitments, allowing you to focus on your core business while entrusting complex logistics delivery to us with peace of mind.

Stage 3

Document Dual-Track Pre-Review & Custody

15 days before departure

Proactively identify risk points using our case library (e.g., outdated document versions), eliminating customs sudden challenges before departure to the greatest extent, safeguarding timelines from the source.

Track 1: China Export Documents

Certificate of Conformity (COC), Vehicle Inspection Report, license, packing list & invoice — prepared and reviewed by a dedicated team. Final verification of customs declaration data ensures VIN, model, and nameplate are 100% consistent, with electric vehicle compliance declared as Class 9 dangerous goods (UN3556).

Track 2: Destination Country Clearance Documents

Documents such as Saudi SASO and Iraq COC undergo simulated pre-review through our direct clearance partners in Europe, Middle East, Africa, and South America.

Stage 5

Port Professional Operations & Loading

Factory departure to cutoff

Through standardized operations and full-process documentation, transform the segment most prone to hidden damage into deterministic safe delivery and provide evidentiary support for potential disputes.

Ro-Ro Ship

Execute the power-on test and standard power-off process before loading to prevent battery drain during ocean transit. Photograph parking and securing positions for archive.

Container Ship

Use break strength straps rated at 20kN or higher and triangle wood for engineering-grade reinforcement. Provide panoramic photos/video after loading.

Battery Safety

Strictly follow IMDG CODE (UN3556) for dangerous goods declaration and loading supervision.

Stage 7

Ocean Cargo Monitoring

Departure to arrival

Maintain full initiative through real-time monitoring, so you always know where your cargo is and what happens next — turning the long sea leg into a transparent, controllable process and enabling precise planning of subsequent arrangements.

Trajectory Transparency

Provide vessel AIS positioning information with regularly updated navigation reports. Check actual cargo dynamic trajectory at cutoff times — if any anomalies occur (port detention, inspection, rolled cargo, delivery delay over 4 hours), information is synchronized immediately.

Proactive Warning & Customer Reach

Dedicated manager with 24-hour response. Advance warning for any potential delays (weather, port congestion) with synchronized emergency plans. Send the Estimated Arrival & Document Preparation Reminder 7 days before arrival.

Exception & Escalation

When inspection detention or destination port additional storage fees occur, an Exception Notice Letter and preliminary solution are output within 2 hours, CC'd to client decision-makers.

Stage 8

Destination Port Clearance & Quick Pickup

48 hours after arrival — critical window

Transform the biggest uncertainty black hole of customs clearance into a promised standardized service, minimizing demurrage and time loss.

One-Stop Processing

Agent customs declaration, tax verification, container pickup, and all procedures handled in one streamlined process. After sailing, we begin reviewing clearance documents with the destination port agent for license and tax number pre-declaration.

Pre-Arrival Preparation

Complete tax prepayment and manifest matching before arrival, ensuring formal clearance application can be submitted within 12 hours of vessel berthing. If customs selects for inspection, our team is present throughout and retains vehicle condition images.

Emergency Mechanism

If customs queries arise, immediately activate the 48-hour on-site emergency response — local experts directly engage with officials to resolve issues.